Office

The Best Document Scanners in 2021

the best document scanners


The majority of businesses, both small and large, demand for a good quality color or monochrome printer, as well as the best document scanner that will allow for a smooth workflow and provide the resources needed for a good quality performance.

Of course, that cannot be any device, but the one that will be really beneficial for your work and finding such a device be problematic if you are not that familiar with its important aspects.

For that reason, this guide will introduce you with the criteria that should have a major impact on the document scanner’s overall quality and help you make the best purchase possible.

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Last update on 2021-10-21 // The links above are affiliate // Images from Amazon

How to choose the best document scanner

In order to purchase the best document scanner possible, pay attention to the following criteria:

Speed

If you are expecting large volume scanning, the speed of the scanning itself might play a major role for you. No one wants to spend hours and hours in front of any device, if not necessary. Therefore, pay closer attention to this aspect.

Connectivity

The more connectivity there is the better overall usability and versatility of the scanner. If you can, always go for as many connectivity options as possible, including Wi-Fi, USB, etc.

Resolution

Depending on the use of the scans, their resolution might be a decisive factor for many, especially if you are into art or similar visually sensitive jobs that demand a large resolution. For that reason, choose the device that will deliver the most in this field.

Best Document Scanners

Canon imageFORMULA R40

An Ideal All-Around Document Scanner Intended for a Wide Variety of Uses

canon imageformula r40
Canon imageFORMULA R40 is a document scanner that won’t impress you in any category. Still, when you observe it as the whole, you realize that it delivers an excellent value for the money and that, in general, it presents an excellent multipurpose scanner, with everything you need for solid office work.

There is a very good Canon CaptureOnTouch software that is compatible with Windows and Mac, as well as Readiris PDF, OCR, and Cardiris business software that are unfortunately limited only to Windows use, but altogether deliver the very positive user experience. More importantly, this device provides a solid accuracy and reliability and allows for a straightforward and simple user process.

When talking about the performance itself, you should know that Canon imageFORMULA R40 is no Speedy Gonzales, but is able to scan up to 40 pages per minute and up to 4000 scans per day, which should be more than enough for a home or a small business office.

Sadly, its connectivity relies only on a USB connection, without a mobile or network connection; however, since this is an entry-level device, some downsides must be accepted.

All in all, if you are looking for the best document scanner for a small amount of money and with tremendous potential, Canon imageFORMULA R40 is a great option for you.

Pros:
  • Easy to use
  • Simple setup
  • Reliable
  • Good quality software
  • A decent scanning speed
Cons:
  • No network and mobile connectivity

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Fujitsu ScanSnap iX1600

An Excellent All-in-One Document Scanner

fujitsu scansnap ix1600

Fujitsu ScanSnap iX1600 is a top-class scanner, with excellent scan quality not only in the documents department, yet in photos, receipts, as well as photo card scanning. This is simply a device that brings only the best and as a result, it creates images of the finest quality, with good color accuracy and without any imperfections.

In addition, Fujitsu ScanSnap iX1600 also comes with an intuitive 4.3” touchscreen, as well as high-quality ScanSnap Home 2.0 software that gives numerous options to the user. To be exact, it allows easy document digitalization and organization, as well as their easy editing, handling, sending, and storing on multiple types of media. In other words, scanned documents can be saved on a USB, stored on a variety of cloud services, or emailed with the help of a Wi-Fi connection.

Fujitsu ScanSnap iX1600 is a document scanner that can work as a standalone device; however, it can also easily be paired with both Windows and Mac. This scanner is also fitted with a 50-sheet automatic feeder; it supports up to 30 customizable profiles and brings a pleasant, user-friendly experience that allows easy use, whatever the user’s age.

To make things even better, Fujitsu ScanSnap iX1600 offers a fast scanning speed of 40 pages per minute and brings everything you may need from the best document scanner. There is the high-quality of the scans, fast performance, ease of use, as well as great versatility. In other words, with this scanner, a win-win situation is guaranteed.

Pros:
  • Good connectivity
  • Excellent quality of the scans
  • Touch-screen interface
  • High-quality software
Cons:
  • Expensive

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Epson FastFoto FF-680W

A Perfect Device for Scanning Your Photo Stacks

epson fastfoto ff-680w
Epson FastFoto FF-680W is a high-performing photo scanner that, although expensive, will give you everything you need, including fast performance, accurate scanning, and most importantly, the ability to scan from stacks of up to 50 photos, helping you to easily digitalize your whole photo collection.

This scanner delivers a solid OCR performance and allows for good quality scanning of both documents and photos. Moreover, it has a speed of some 45 scans per minute, as well as solid connectivity that involves Wi-Fi and USB connectivity.

Epson FastFoto FF-680W can scan in 300dpi and 600dpi resolution, and allows for software enlargement at up to 1200dpi. It is pretty much photo-friendly and ideal option for small offices and home use.

In other words, the best home document scanner and the best photo scanner in one, and altogether great and highly capable device.

Pros:
  • Excellent scanning quality
  • Quick photo stack scanning
  • Very good OCR performance
  • A solid document scanning performance
Cons:
  • Expensive

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Brother DS-640 Mobile Scanner

A Compact and Simple to Use Document Scanner

brother ds-640 compact mobile document scanner
If you are after a simple and budget-friendly document scanner that will deliver a solid overall performance and excellent usability and portability, Brother DS-640 document scanner is a great option for you.

No, this scanner won’t give you any fancy features and will deliver rather limited performance, with a maximum speed of 16 scans per minute. However, for the majority of users that are seeking an affordable and reliable document scanner, that is more than enough.

More importantly, this scanner works flawlessly with Windows, Mac, and Linux-based computers and comes fitted with USB3.0 connectivity that is, unfortunately, the only way you can connect this baby.

Brother DS-640 is able to scan with the resolution of up to 600dpi and interpolate those scans at the resolution of up to 1200dpi. Also, it comes in a package with very good software solutions that include the iPrint&Scan app that can scan directly to emails, cloud services and similar, as well as programs for document management and OCR.

All in all, if you need a solid and highly portable scanner that will fulfill every task that you put in front of it and also is one of the best portable document scanners on the market, Brother DS-640 is simply the ideal choice for you.

Pros:
  • Compact
  • Lightweight
  • Easy to use
  • USB 3.0 connectivity
  • Accurate
  • Affordable
Cons:
  • No single-pass duplex
  • Lacks internal battery
  • No wireless and mobile connectivity

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Doxie Go SE Wi-Fi

An Amazing Portable Document Scanner

doxie go se wi-fi
Doxie Go SE Wi-Fi is a lightweight, compact, and highly practical document scanner that can be used as an excellent portable document scanner solution, due to its physical characteristics and overall performance.

This device offers both Wi-Fi and mini USB connectivity; it is capable of working on its own (due to its built-in rechargeable battery), as well as together with PCs and assortment of Apple products, such as Mac, iPhone, iPad, etc. Also, due to its highly intuitive software, it is pretty simple to use, while its internal 500MB storage, along with an 8GB SD card that comes in the package, provides great autonomy and ability to scan a vast number of documents, without even turning on your computer.

Doxie Go SE Wi-Fi is capable of scanning in 300dpi or 600dpi resolution; however, its scanning speed (seven pages per minute) is nowhere near impressive, but luckily, it will do the job for most users. On the other hand, if you are into a stack scanning, the lack of a sheet feeder will certainly be a deal-breaker.

In other words, if you are seeking the best document scanner for Mac and excellent portability in one product, and absence of sheet feeder is acceptable for you, Doxie Go SE Wi-Fi is simply your only choice.

Pros:
  • Tiny
  • Easy to use
  • Portable
  • Good compatibility
  • It can work without the computer
  • SD card reader
Cons:
  • Not the best Wi-Fi connection
  • No sheet feeder

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Canon CanoScan Lide 400

The Best Entry-Level Document Scanner There Is

canon canoscan lide 400 slim scanner
Buying a basic, highly affordable scanner, with excellent accuracy and solid overall performance, such as Canon CanoScan Lide 400, might be the optimal solution for a large base of users that need an occasional, not everyday heavy-duty scanning. Yes, truth is that by buying such a product, you will be forced to accept certain compromises, but on the other hand, you may be sure you will get an excellent value for your money and a reliable scanner that will stay with you for a long time.

In other words, you will get solid compatibility and ability to use it along with PCs and Macs, a solid scanning speed of 15 pages per minute, as well as a highly capable software, with multiple predefined profiles and more than a decent OCR program.

Unfortunately, this scanner offers only USB connectivity and is incapable of delivering stacked scans; nevertheless, it delivers very accurate scans, with vibrant colors and the ability to be used upright, due to kickstand.

Canon CanoScan Lide 400 provides a maximum scanning resolution of 4800 by 4800dpi and very good overall quality, but more importantly, it presents one of the best scanners for less than $100 and altogether an excellent product for its class.

Pros:
  • Affordable
  • Easy to use
  • Great software package
  • Very good scan quality
  • Lightweight
Cons:
  • No wireless and mobile connectivity

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Epson Workforce ES-580W

An Excellent Entry-Level Document Scanner

epson workforce es-580w

Epson Workforce ES-580W is a good low-volume scanner that brings a decent scan quality, good connectivity, and great versatility that positions it neck and neck with the best document scanners out there.

This scanner is fitted with a large, intuitive 4.3″ touchscreen, 100-sheet Auto Document Feeder, with support for a variety of paper sizes and types, as well as Wi-Fi and USB connectivity. Epson Workforce ES-580W allows scan storing on multiple cloud services such as Dropbox, OneDrive, and Google Drive, it supports sending scans over the email and it allows document storing on the USB.

More importantly, this scanner comes along with an intuitive and practical software package that offers ease of file management and supports the creation of searchable PDFs. To make thing seven better, Epson Workforce ES-580W also offers fast and accurate OCR software and comes along with the TWAIN driver support that makes its integration super-easy.

Unfortunately, its scanning speed isn’t on the fast side and is around 35 pages per minute, which is a bit slower than its nearest competitors. Luckily, that is one of its rare drawbacks, which is why this scanner presents a perfect entry-level document scanning device and one of the best portable scanners, due to its rather compact size.

Therefore, if you are after portability and good performance in one, Epson Workforce ES-580W is more than a reasonable choice.

Pros:
  • Easy integration with the help of the TWAIN driver
  • Good quality software
  • Good connectivity
Cons:
  • No Ethernet connection
  • Scanning speed may be a bit better

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Brother ADS-1700W Scanner

A Document Scanner Ideal for High-Volume Users

brother ads-1700w wireless document scanner
If you are after a high-quality scanner, with numerous handy features and, before anything else, great performance, Brother ADS-1700W is an exceptional option for you.

This scanner is fast and will allow you to scan up to 25 pages per minute, as well as up to 1000 scans per day, which is more than enough even for heavy users.

Brother ADS-1700W comes fitted with a 2.8” color touchscreen; it offers Wi-Fi and micro USB3.0 connection and it comes in a package with a great software suit that involves both OCR software and document management and will allow you to scan directly into OCR software, emails, mobile devices, etc.

With this device, you will get an ease of use, as well as compact design, but more importantly, excellent scanning accuracy that makes this device one of the best scanners out there. All in all, if you respect true quality when you see it and want only the best, Brother ADS-1700W is the scanner you must buy.

Pros:
  • Compact
  • Easy to use
  • Accurate
  • Very good software
Cons:
  • A bit heavy
  • No battery

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Raven Pro Document Scanner

An Ideal Office Document Scanner

raven pro document scanner
If you are seeking a fast, versatile and highly functional document scanner for your home or office, that will give you plenty of options and enhance your and your teammates’ productivity, Raven Pro Document Scanner is made for you.

This is a feature-rich scanner, with basically flawless performance and very fast scanning speeds that can go at up to 60ppm, when scanning at the lowest 200dpi resolution, and around 10ppm when making two-sided 600dpi color scans.

To make things even better, Raven Pro Document Scanner supports simultaneous scan storing at up to 10 different locations that include, among others, Raven cloud with unlimited storage subscription, Google Drive, Evernote, Dropbox, Email, USB, and many more mainstream services. With this device, you are getting all the necessary features needed for a good quality job, such as OCR support, 100 pages ADF, anti-jam functionality, as wells as auto blank page removal, auto-crop and rotation, background cleaning feature and many others.

Above all, Raven Pro Document Scanner allows for standalone use and can be operated without a computer, and everything you need is a USB drive to store your scans, or a network, 2.4 GHz and 5 GHz Wi-Fi or the Ethernet, that will help you connect to the cloud services and store your documents there. If you are more traditionally oriented, you can always connect the scanner to your Mac or Windows, which are both supported, and get an even better overall experience.

Raven Pro Document Scanner comes with a highly intuitive interface and is super-easy to use. It is fitted with a solid and very responsive 8″ LED screen and in general, it provides excellent build quality that makes the winning combination when combined with its great performance. These are also the real reasons why this fella is among the best document scanners out there without a doubt.

Pros:
  • Compact
  • Fast
  • Feature-rich
  • Highly versatile
  • It can be used as the standalone device
  • 6000 scans daily capacity
  • Good connectivity
Cons:
  • No zonal OCR
  • No bar code recognition and multi-stream support

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Summary

Document scanning is something we all need at least occasionally. If you’ve decided to buy a great document scanner, we’re sure that this guide offered some useful tips and great choices. Good luck!

About author

Miodrag Matović is a tech geek who loves writing about everything related to computers. He’s a graduate graphic designer, but found his passion elsewhere. In his free time, he likes to spend time with his family, dance with his wife, and put together new computers.
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